2022 SPEAKER SERVICE CENTER (SSC)
See Ideas to Promote Your Session, below. #EBA2022MYEF
We are pleased to have you join us for the 2022 EBA Mid-Year Energy Forum
.To ensure the best experience for the attendees and speakers, please adhere to the deadlines listed below. If you have any questions or challenges meeting the deadlines, please contact Katie Cutler or Olivia Dwelley ASAP, firstname.lastname@example.org
/ 202-318-3350 or email@example.com
/ 202-499-5842. ALL sessions require CLE-quality written material.
Please work with your session moderator and co-panelists to prepare a CLE-quality presentation and session materials
in accordance with the following due dates and milestones:
DUE DATES AND MILESTONES
Please submit all material through the "Send Documents" button above.
- Your session coordinator should, submit a Final Session Title and Description no later than August 16
(Description should answer: "What will I learn from this session?" )
- Send your Bio and separate photo to EBA ASAP (By September 1) -Send Material
- Speaker/moderator: All must register, all speakers and moderators are free of charge (using the code sent in your letter of confirmation) no later than ASAP (By September 1)
- CLE-quality background material due September 20th (ALL sessions must submit!)
- Download Conference PowerPoint Design Template and send your slide deck to moderator (NOT EBA) by September 20th
- Moderator submit one slide deck for the entire session to EBA by September 27
A. Speaker Agreements
All speakers and moderators must complete the agreement linked below.
Speaker Agreement: Please download, read, sign and return to EBA.
B. Registration and Bios
All speakers and moderators are FREE on the day of their speaking engagement and must register for the conference.
Bios: Send your Documents
All speakers and moderators must provide a brief bio, 250 words or less, with your photo which should be a separate document from your bio. Please label your bio document using LAST NAME, FIRST
C. Session WRITTEN MATERIALS
All sessions require substantive written materials. This can include: Previously published articles (which can be reprinted) and/or a detailed outline of your remarks. The CLE-quality material is due to EBA ASAP (no later than Septmeber 20th)
Additionally, speakers can choose to use PowerPoints presentations. IF your panel is using PowerPoints, we ask that you provide one deck on slides in the order they will be presented. Typically, speakers provide those slides directly to the moderator and then the moderator sends us one deck. The slides are due to EBA by September 27.
Send Your Documents
- If you desire, a PowerPoint may also be used to assist in presenting the material.
- If you are submitting a PowerPoint, please submit in PPT, not PDF format.
- EBA Speaker PowerPoint Template. It is best to have no more than 6-8 lines of text per frame or page. It is often difficult for the audience to view more than 6-8 lines of text on your visuals.
- Label your written materials: Session title (first three words)_Speakers Last Name.
An Example: Surviving the Deal_Smith
- Supporting articles and cases are encouraged.
E. Conference Agenda:
View the full CONFERENCE AGENDA
F. Special Events
EBA encourages all speakers and moderators to participate in the special events including the first night networking session and the Solution Center.
G. Hotel Accommodations
Renaissance Washington, DC Downtown Hotel
999 9th St NW
Washington, DC 20001
EBA has reserved a room block at the Renaissance for the dates of the event. Learn more here.
H. Continuing Legal Education (CLE) Credit
To ensure the program qualifies for CLE credit hours, we appreciate your assistance by preparing substantive written materials on your subject. Previously published articles (which can be reprinted) and/or a detailed outline of your remarks are also appropriate. Please see the CLE checklist for more details.
I. Speaker Attire
The EBA Fall Forum is business casual attire.
J. Speaker FAQ’s
Q: Do I have to register for the conference?
A: YES! We need a registration form for every speaker and moderator -- however, your registration is FREE.
Q: How many people are expected to attend the Conference?
A: Attendance is estimated to be 450.
Q: Are the deadlines for CLE-quality material and power point presentations flexible?
A: No, they are not. We have a very tight turn around to get material to the attendees.
Q: Do you have tips for speakers?
- Please do not read your remarks. The best presentations are those that “hit the highlights” of your written pieces in the attendee book.
- Please submit your materials directly to your session moderator. The moderator will coordinate all speaker written materials and submit as one package to EBA, in the order to be presented.
- Please be sure to coordinate in advance with your moderator and fellow speakers on your panel. This will avoid duplication of material and enhance the flow of the discussion.
- Be aware of your time limits. “Running over” your allotted time is inconsiderate to your fellow panelists and can cause the entire program to be off-schedule.
- Please note, time and time again, attendees have asked our presenters to give an intriguing “discussion” instead of a lecture. PLEASE leave time for questions.
Q: Do you have tips for moderators?
- Moderators must submit a bio too!
- It is your responsibility to coordinate a planning conference call with the session speakers to ensure familiarity and plan how to present the session to ensure adequate coverage of the subject matter and avoid duplication of material.
- Begin your session on time.
- Do NOT read the speaker bios (they are included in the attendee written materials). However, please introduce each speaker.
- It is your job to SET THE STAGE for the session. As moderator, you are responsible for providing the overall introduction of the subject matter and the session.
- You are responsible for maintaining the flow of the session and ensuring there is sufficient time for question and answers.
- All speakers should submit their session PowerPoints directly to you. You will combine them into one package and submit to EBA by the due date. Please submit as a PowerPoint presentation and NOT a PDF. Thanks
K. Permission to Post and Record
By accepting the speaking engagement with EBA, you have agreed to allow EBA to post your presentation on the conference website in pdf format or reproduce it in a workbook. In special cases, you may decline to share your presentation, but we encourage you to share your information freely with attendees and for CLE purposes.
The presentation may also be videotaped, recorded and/or photographed.
Meeting materials are provided by the speaker.
L. PowerPoint Design Tips
- Remember PowerPoint is a visual aid to reinforce and underline your message. PowerPoint is not a handout, reference sheet or teleprompter.
- Don’t make your slide deck the primary focus of your presentation; your message and connection with the audience is.
- Simplicity is key; avoid clutter and keep the design simple.
- Avoid complicated graphs and bar charts; these belong in your written materials.
- The font size should be at minimum 14 point and the font type should be consistent throughout. The easiest fonts to read are sans serif such as Arial, Helvetica or Calibri; use decorative fonts only for slide headers.
- Avoid centering your text; align it either right or left
- There’s no need for complete sentences, and paragraphs belong in your script - not on your slides; attendees should focus on you and not be reading chunks of text.
- Use images instead of text, and photographs instead of out-of-date clip art (remember to check images for copyright protection).
- Don’t read from your slides.
- Prepare written material if you want the audience to take home more background information, references or notes from your presentation.
M. Social Media Tips for Marketing and Engagement
Your presentation takes time and effort. We therefore encourage you to amplify the impact of your content and engage in meaningful dialog about your topic using social media both before and during the event. To assist you in doing so, we’ve provided some resources and best practices for using social media as a marketing and engagement tool. No matter your current activity level on social media, we encourage you to give some or all of these ideas a try!
Before you attend the event, be sure you’re following us on social media and receiving our information. Here’s how:
• Follow the main handle for the event including #EBA2022AM
• Connect with us on EBA LinkedIn
• Use the conference hashtag in your posts*
Once you have connected with us, help us connect with you. Be sure to share your social media handle on your registration form and with the conference program manager so we can follow you back and help promote your conference-related posts.
- Promote Your Role in the Event
Leading up to the conference, work your network and share insights into your presentation. It’s a best practice to share your participation in the conference on social media and give a taste of what you will be covering. Here are some sample social media posts that you can customize. You can shorten links using a free resource called Bitly.
I’ll be speaking at #EBA2022AM on INSERT YOUR TOPIC. RT or LIKE if you’ll be there!
PROVIDE A CASE or RESEARCH FINDING. Learn more during my session #EBAIGNITE LINK TO YOUR SESSION DESCRIPTION
Heading to LOCATION for #EBA2022AM. Here is the link to my session and what to expect: YOUR TOPIC DETAILS LINK TO YOUR SESSION DESCRIPTION
Include an image in your post if possible.
- Provide Attendees With Your Details
Be sure to include both your Twitter handle and the program hashtag on your presentation slides. If you do not have a Twitter handle, consider including your company’s handle.
The title slide and summary slides are the best placements for your social media details so people can easily see and utilize the information.
- Share on Social Media during the Event
There are a couple of best practices for sharing your session content and resources during the event:
A best practice to engage your session attendees is to have live tweets about your presentation go out during your session. Work with your EBA’s social media team to coordinate this and let your session attendees know to look for the live tweets by following your handle and the event hashtag. This is a great way to collect more followers and to get good engagement and retweets.
If you have resources as part of your presentation, we encourage you to share those on social media before, during or after your session. Again, let your session attendees know to look for these on social media. During your session, perhaps have a colleague capture a photo of your presentation for sharing on social media. You can shorten links using a free resource called Bitly.
If people are posting on social media about your session, be sure to thank them afterwards on social media or respond to any of their questions and comments. Also, be sure to share highlights from other event sessions you attend using the event hashtag. Remember, a picture is worth a thousand words!
ThanK you very much for your participation in EBA’s conference!
Your first contact should be your session moderator, and then Jack Hannan, CEO, EBA, Jhannan@EBA-NET.ORG or 202.223.5625.
See you soon!